Map Your Companies to the Platform

Each Business Central company sends documents as one specific legal entity on the e-invoice platform. The E-Invoice Platform Companies page is where you make that link and where Business Central checks it. A company that is not mapped, or whose mapping has not passed its identity check, cannot send anything — that is deliberate, because sending under the wrong legal entity is far worse than not sending.

Do this after the connection test succeeds, and once for every Business Central company that will send.

Prerequisites

• A working connection. See Set Up the Platform Connection.
• Company Information filled in with a VAT Registration No. or, in Belgium, an Enterprise No. Without one of the two the company's identity cannot be resolved.

Map a company

1. Choose the Search icon, enter E-Invoice Platform Companies, and then choose the related link.
2. Choose the Refresh from Platform action. This reads the companies your API key can reach, automatically matches any unmapped Business Central company whose VAT number matches exactly one of them, and revalidates every row.
3. For a row that was not matched automatically, choose Assign Platform Company and pick the platform company it sends as.
4. Check that Mapping Status is OK for every company that needs to send.

Choose Validate All at any time to recheck every mapping without creating a new one. Use Clear Mapping to remove a link.

What each mapping status means

Only OK can send. A VAT mismatch is the one to take seriously: it means sending would issue the invoice under the wrong legal entity.

The Enabled field is switched on automatically the first time a mapping passes its identity check. After that it is yours — switch it off to suspend a company without unpicking its mapping.

Check that documents can also arrive

Sending and receiving are separate. Can Receive tells you whether the platform is the receiving access point for this company's Peppol identifier. Sending works without it, but if it is not set, documents addressed to this company will never arrive — its inbox stays empty permanently.

Check the public Peppol Directory

Under the Peppol Directory group, Check This Company looks this company's identifier up in the public directory and records whether it is published. Check All Companies does it for every mapped company, Show Details lists the document types the company has published — that is, what it can receive — and Search Directory opens the Peppol Directory search page to look a party up by name. Connection Setup goes back to the shared credentials.

Registration in the directory is optional, so Not Published does not stop you sending or receiving. What is worth a second look is the Directory Entity Name: if a company is published under a name you do not recognize, the identifier probably belongs to somebody else.

Check the name your customers' banks will see

Under the Name Check group, Check This Company compares your company name with the name registered elsewhere for the same entity. This exists because your customer's bank runs an IBAN-name check when they pay you, and a difference triggers a warning on their side.

The result is one of Match, Near Match, Mismatch, No Reference Name or Not Checked. A near match means the difference is only punctuation or legal form — payment should still pass, but consider aligning them. A name check never blocks sending; it only warns.

If you get No reference name is available yet. Map the company and run Check This Company on the Peppol Directory first., run the directory check first — the name check compares against what the directory holds.

Related information

• Set Up the Platform Connection
• Set Peppol Endpoints on Customers and Vendors
• Send Posted Sales Invoices and Credit Memos
• Troubleshoot the Connection and Setup